ILSINGTON PARISH COUNCIL MEETING
On 24th of JUNE 2003
at ILSINGTON VILLAGE HALL
MINUTES
Present: Mr P Gibson
Mr R Westaway
Mr D Bardell
Mr A Blackwell
Mr M Foster
Mr I Mansfield
Mr K Pepperell
Mrs J Smith
Mr B Squire
Also present Mr S Barker (County Councillor), PC Harman, 11 members of the public and Mrs C Retallick (Clerk).
03/75 To accept apologies for absence
Mr Christophers, Mr Page and Mr Retallick
03/76 Declaration of interest in items on the
agenda.
Mr Gibson signed with reference to Ilsington United Charities.
03/77 Confirm the minutes of the last meeting 13th
May 2003
These were signed as a true record of that meeting.
03/78 Report matters arising from the minutes not
on the agenda.
A skip had been sited at the allotments and all rubbish and asbestos has been removed and the allotment holders are very pleased. The Chairman noted that this area must be kept clear and tidy now in accordance with tenancy agreements.
03/79 Reports from County Councillors and PC.
Mr Barker informed the meeting that the county council would invest in services and this is the reason for the council tax increase, however next year there will be no more that 5/6percent increase. Statistics are about to be released on lifestyles which includes the information that 80% of households have 2 cars, which brings into issue problems of parking, and that 50% of households have access to the internet.
The battle for regionalisation is still on going and this questions the future of the county councils and the district councils.
Locally, the temporary road layout at Drumbridges has raised a few comments and Mr Barker gave the history behind this temporary arrangement and confirmed that accident numbers have been reduced, but the layout will not be changed permanently without consultation with the parish council.
PC Harman introduced himself and explained the role of neighbourhood beat manager. He is hoping to meet more local people over the next few months. He commented on the vandalism in Liverton recently and reported that most of the offenders have been identified. It is hoped that the offenders will be rectifying some of their destruction soon.
The clerk read out a report from Mr Christophers concerning Shapely Way and the green area there and circulated a plan of proposed planting. Mrs Smith commented that trees have been removed to prevent them being used as goal posts.
03/80 PUBLIC FORUM
Residents from Shapely Way were present at the meeting and a discussion occurred over the suggested plans of planting on the green put forward from Mr Christophers. It was suggested that the whole area should be planted, however this would not be the sensible solution, as it would simply move children on, possibly onto the roads which would then become a safety problem. It was agreed that a place is desperately needed and there are still a number of people looking for alternative areas for children to use, one being the school field.
Mrs Windsor asked the council to support a petition from local residents who represent Mr Allan Thompson who faces eviction from his home in Liverton after his mothers recent death. The council gave their support and promised to pass the nine-page petition on to Richard Younger Ross.
Mrs Windsor reported that a number of cars are often parked on the brow of the hill between Exeter Cross and Cummins Cross. This is a safety hazard and suggested the police should be aware of this. She also reported to the council that the pathways around Ley Crescent are in bad repair and need attention.
Mr Bardell reported the drains on the roadside at Haytor Vale are breaking up. The clerk will report this to highways department.
03/81 Urgent business brought forward by the
Chairman
Mr Gibson reported that the accounts have come back from the
accountant and there are several issues which must be addressed a copy of the
accounts letter has been circulated together with a draft reply. Obviously the accounts could not be signed
at this meeting without considering them in full, therefore the proposal is
that the draft reply will be sent and a date for a meeting of all the council
will be made for 9th July at 7.30pm in Ilsington village Hall to:-
1. sign the
accounts
2. confirm the
contents of the risk assessment list
3. Confirm the
asset register
4. Adopt the
Financial standing orders
5. Consider
and agree to a standard letter that should be sent with annual grants to
outside organisations
03/82 Planning applications
1. 0369/03 Hill
Barn, Liverton. Screen wall inside
roundhouse to divide into covered way/porch and general amenity room. No
Objection
2. 0367/03 The
Garden House, Haytor Vale. Extension to existing domestic dwelling
to form utility room. No objection
3. 2003/3001/09/3 73 Summerhill Road, Liverton. Demolition of existing garage and single storey extension to rear
of property extending bedroom and providing new garage. No
objection
4. 0381/03 5
Hillcrest, Ilsington. Front porch and
first floor side extension to provide bedroom and bathroom. No
objection
5. 2003/3157/09/3 20 Bickfords Green, Liverton. To relocate 2 metre wooden fence from its present position at the
side of the house to a position 0.6 metres from the pavement with a return to
the corner of the house. This will
enclose the garden to the side of the house but mot directly in front. Objection
the council feels this would be out of character with other properties around
it.
6. 2003/3133/09/10 Quarry behind Welcome Stranger Inn, Ingsdon. Application for a certificate of lawfulness
for use of land for storage of scrap cars/lorries and logs and recycling. Objection
the council is concerned with the environmental issues associated with this
type of use, also the living accommodation, which is on site, has not been
mentioned and should be brought to the attention of TDC.
7. 2003/3173/09/03 2 Taylor’s Newtake, Liverton. First floor extension over garage. No
objection
8. 0452/03 10
Town Meadow, Ilsington. Addition of
conservatory and alteration of existing balcony openings at rear of house. No
objection
0474/03 Old Leys Cottage, Liverton. Replace asbestos roof on kitchen extension
with slate roof, including three conservation rooflights. No
objection
1. 0210/03 Elmside, Higher Brimley, Bovey Tracey
Completion of field shelter and provision of access track within garden area.
2. 0275/03 Rora House, Halford
Erection of replacement store including access road and parking
1. 2003/2394/09/4 Mallands, Ingsdon
Revised application for change of use and conversion of redundant agricultural building to a two-storey dwelling.
0222/03 The Old Pottery, Liverton
The proposal constitutes an unacceptable and unjustified residential development, which would result in the loss of employment land and thereby prejudice the economic and social well being of the local community. It would therefore be contrary to policies C3 and E4 of the Devon Structure Plan, policies GP1, GP3, HS1 and LE4 of the Dartmoor National Park Local Plan and to the advice contained in Circular 12/96 and Planning Policy Guidance Notes Nos. 1,3 and 7.
03/83 To receive reports from Parish Councillors
on outside bodies and clerk
Mr Gibson reported from Ilsington Village Hall committee that they intend to install a play area at the lower side of the millennium garden and the Pre School will contribute towards the cost. They have public liability insurance to cover it. The other issue they are having difficulty with is that skate boarders are waxing the entrance step to the hall.
Mr Bardell has attended the TALC meeting where they talked about low cost housing and a need for more within the TDC area.
Leader+ has started and already a successful scheme is underway.
Mr Westaway enquired from the clerk if the play area at the playing field had been locked for any reason, which it hadn’t to our knowledge; therefore he will deal with this.
Mrs Retallick reported from a meeting she had attended with the auditor where several issues were highlighted that at the moment Ilsington Parish Council are not attending to, therefore it was brought to the councillors attention and several changes in procedure were proposed these being: -
Assets register – a list of assets has been made and each councillor given a copy to look through and if necessary add any assets, which may have been missed. Then the finance committee should consider these regularly
Risk assessment – Has been prepared which again the councillors need to go through and make any comments known to the clerk so amendments can be added.
Insurance Policy – has been assessed this year but from now on this should be considered annually and the clerk proposes this becomes the responsibility of the finance committee to be reviewed at their meeting in November.
All the above proposals and recommendations were considered and agreed by the councillors.
03/84 To authorise payments of cheques presented
|
C Retallick, (salary) |
£ 330.00 |
|
BT (line rental and telephone calls) |
£ 71.92 |
|
South Hams Skip Hire |
£ 470.00 |
|
SLCC (Advice Notes and ring binder) |
£ 7.00 |
|
P C Solutions (Computer repair) |
£ 58.75 |
|
C Retallick (Travel Expenses Aug 02-June 03) |
£ 133.65 |
|
Mr T Scott, Accountant |
£ 316.00 |
|
Cheques total for this month |
£ 1387.32 |
|
VAT refund received |
£ 430.91 |
In hand after payment of the above cheques, both accounts added together the balance is £9,491.44.
03/85 Correspondence
TDC The Executive’s Final Budget Proposal 2003/2004 to 2005/2006
Notification of application being withdrawn for the service station at Drumbridges
Arts and Museum Activities for summer 2003
Garden Waste Disposal Scheme
DCC – Municipal Waste Management Strategy for Devon CONSULTATION
DRAFT (summary to all councillors) response needed by 12 September 2003
Copies of replies sent to parishioners re Drumbridges new road layout
Sunday Rover network – posters on n/boards
New Farm Buildings in Devon – A design Guide (information only)
DEFRA – the good councillor’s guide (copies £2 each)
The Countryside Agency – Countryside and Rights of Way Act 2000 – Draft map for CONSULTATION until 13th August 2003 – given to MR for comments
Response to field shelters enquiry – councillors wished to make same enquiry to TDC
Devon and Cornwall Police Authority
liaison meeting (Poster in notice boards)
TALC minutes
Teignbridge Rural Transport Forum minutes
DAPC – Web site and communicating by email
Notification
of DNPA appointment
Pulse 8 design (information about
websites) – passed to MF
Village Green - South Devon Forum news letter
Rural
Housing New Solutions (poster in N/Boards)
CCD-Course
on parish newsletters and mags – passed to DB
Flyer
Notification of rural aid grant –
clerk to notify LVH Committee
Application for shed at allotments
03/86 To confirm and note the change of date for the next meeting of Ilsington Parish Council which will be held on Tuesday 29th July 2003 at 7.30 p.m. at Liverton Village Hall.
The press and public were excluded from this part of the meeting, as matters of confidentially would be discussed.
1. Recent vandalism within the parish.